Privacy Policy


Privacy Policy

Effective Date: July 1, 2025

Zen Software Solutions ("Zen Software Solutions Inc", "Zen Software Solutions Private Limited", "we," "our," or "us") is committed to protecting the privacy of individuals who use our software products and services, including enterprise software solutions for attendance, leave, trip and expense management, mobile applications with location tracking, staff augmentation, and IT consulting services.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services, regardless of where in the world you are located.


📦 Information We Collect

We may collect the following types of data:

  • Personal Information: Name, contact details, email address, device identifiers
  • Employment Information: Employee ID, department, job role, manager name
  • Location Data: Precise GPS location collected via our mobile applications to verify attendance punch-ins/outs, travel routes, and expense claims
  • Usage Data: IP addresses, device info, app interactions, access times
  • Travel and Expense Data: Trip details, distance traveled, reimbursements requested and approved
  • Leave Information: Type of leave, duration, approval status


🚀 How We Use Your Information

We use collected data to:

  • Deliver software services requested by employers and employees
  • Facilitate staff augmentation and consulting projects
  • Track attendance and employee movement in compliance with employer policies
  • Verify location and distance traveled for expense reimbursement
  • Improve app features and user experience
  • Comply with legal obligations and enforce policies


🌍 Data Sharing and Disclosure

We may share data:

  • With employers who use our platform to manage their workforce
  • With trusted third-party service providers assisting in operations, hosting, or support
  • As required by law, regulation, legal process, or governmental request
  • During mergers, acquisitions, or asset sales with appropriate safeguards


🔐 Data Security

We implement industry-standard security measures, including encryption, authentication, access controls, and secure servers to protect your data from unauthorized access, loss, or misuse. We assure our customers that their data is completely protected and is not sold to any third-parties for unscrupulous monetory gains. 


📱 Location Tracking

Our mobile apps may collect precise location information when enabled. This data is used solely for:

  • Confirming attendance location
  • Determining distance for travel-related claims
  • Enhancing transparency and accountability for employers and employees

Users are typically notified when location tracking is active and may have the ability to adjust settings, depending on employer policies and local laws.


🌐 International Transfers

As we operate globally, your information may be stored and processed in countries other than your own. We ensure such transfers comply with applicable data protection laws using safeguards such as Standard Contractual Clauses or equivalent frameworks.


🧾 Data Retention

We retain data only as long as necessary for business operations, legal requirements, or employer needs. Upon request or contract termination, we may delete or anonymize your data, unless retention is legally required.


👤 Your Rights

Depending on your jurisdiction, you may have rights to:

  • Access or correct your personal data
  • Request deletion
  • Object to or restrict data processing
  • Withdraw consent

To exercise these rights, please contact our Data Protection Officer at: data-protection@zensoftware.us


📞 Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, reach out to us at:

Zen Software Solutions Inc
Email: support@zensoftware.us
Phone: +1-312-869-4678
Address: 12747, Olive Boulevard, Suite 300, Saint Louis, MO, 63141, United States